Office / Project Coordinator

Our client is seeking a reliable, organized, and friendly Office / Project Coordinator to support day-to-day operations, accounting activities, and project coordination across multiple offices. This role is perfect for someone who enjoys variety, stays organized under changing priorities, and genuinely likes helping wherever needed.

This position blends accounts receivable and accounts payable, project coordination, and general office administration—making it ideal for a proactive, can-do professional who takes pride in keeping things running smoothly.

Why This Role?

This is a great opportunity for someone who thrives in a dynamic, people-focused environment, enjoys variety in their work, and takes pride in being the go-to person who keeps projects and the office running smoothly.

If you’re someone who likes structure but also enjoys the unexpected—and you’re happiest when you’re helping others succeed—this role could be a great fit.

Key Responsibilities:

Accounting & Billing Support

• Process accounts receivable and accounts payable, including invoicing and payment tracking
• Support project billing and ensure timely and accurate invoices
• Assist with basic accounting records and documentation

Project Coordination

• Create and manage projects in the engagement system
• Track project benchmarks, timelines, and deliverables
• Support multiple offices with project-related coordination and communication
• Assist teams with administrative aspects of project setup and tracking

Office Administration

• Support daily office operations and handle a variety of administrative tasks
• Order office supplies and maintain inventory
• Coordinate meeting logistics, including ordering food and supplies
• Run occasional errands such as FedEx/UPS drop-offs and pickups
• Provide general support for ad hoc and “oddball” office needs as they arise

What Our Client Needs:

• 3-5 years of basic accounting/bookkeeping or administrative experience preferred

• Highly organized, detail-oriented, and able to juggle multiple priorities

• Friendly, approachable, and eager to help teammates at all levels
• Comfortable wearing multiple hats and adapting to changing needs
• Strong communication and follow-through skills
• Proficiency with Microsoft Office and comfort learning new systems

Salary: $60-70K

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