Payroll Manager 

Payroll Manager

Position Overview for Payroll Manager:

The Payroll Manager leads all aspects of payroll operations to ensure accurate, timely, and compliant employee compensation. This role oversees the payroll team, manages multi-state payroll processes, ensures compliance with tax and labor regulations, and partners closely with HR, Finance, and IT to maintain seamless data flow and reporting accuracy.

Key Responsibilities of Payroll Manager:

• Lead, train, and mentor payroll staff, providing coaching and performance evaluations.
• Manage the daily payroll workflow—from timekeeping and processing to direct deposit and tax filing.
• Oversee the setup, maintenance, and reconciliation of multi-state and union payrolls.
• Partner with HR and Finance to ensure compliance with FLSA, wage and hour laws, and company policies.
• Ensure accurate processing of salaries, bonuses, garnishments, benefits, and other deductions.
• Maintain and reconcile payroll records, employee expense accounts, and payroll-related liabilities.
• Manage Nexus compliance and coordinate multi-jurisdiction tax setups and filings.
• Research and resolve payroll discrepancies and tax agency escalations.
• Facilitate audits and year-end processes, including reconciliations and issuance of W-2 and 1095-C forms.
• Identify and recommend process improvements and software enhancements.
• Provide payroll-related training for employees and supervisors.
• Perform other duties as assigned.

Skills and Abilities of Payroll Manager:

• Proven leadership skills with a collaborative approach to motivating teams and fostering accountability
• Strong attention to detail and high standards for accuracy and confidentiality.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills; able to work effectively with diverse teams.
• Demonstrated accountability and ability to meet strict weekly deadlines.
• Proven ability to build and maintain positive, professional relationships across departments.
• Commitment to continuous learning and professional development.
• High integrity and sound judgment in handling sensitive payroll information.

Qualifications of Payroll Manager:

• Bachelor’s degree in Accounting, Business Administration, or related field (required). Equivalent professional payroll experience may substitute for education.
• 5+ years of payroll management or leadership experience (required)
• Construction industry experience (preferred)
• Strong knowledge of payroll principles, taxes, internal controls, and reporting
• Advanced understanding of multi-state, union, and certified payrolls
• Exceptional attention to detail and analytical skills
• Strong communication, leadership, and problem-solving abilities
• Proficiency in Microsoft Excel, Outlook, and Adobe Acrobat (required)
• Experience with Viewpoint Spectrum or similar payroll platforms (preferred)

Work Conditions

• Full-time, non-exempt position.
• Typical schedule: Monday–Friday, between 7:00 a.m. and 5:00 p.m., with occasional evenings or weekends.
• Must pass pre-employment drug and alcohol screening.
• Primarily office-based role requiring frequent sitting, standing, and use of computers and standard office equipment.

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